18 November 2002
Guide to suppliers on HM Treasury's Terms and Conditions of Contract
1. Introduction
1.1 Contained in this section of the Treasury Website are the Terms and Conditions of Contract (Ts&Cs) that the department uses with all of its suppliers for the provision of goods and services to the department.
1.2 The legal name of the department that appears in all contracts is “The Lords Commissioners of HM Treasury”. The Ts&Cs themselves are drawn up by both the Inland Revenue and the Customs and Excise and are used by both these organisations as well as HM Treasury.
2. Guide to Suppliers
HM Treasury will let two basic types of contract:
- Where there is a specific contract document, containing all the Ts&Cs and signed by both parties prior to the work commencing – this type of contract may have separate Purchase Orders (POs) associated with it.
- By the issuing of a PO, that is a contract in its own right i.e. there has been no separate contract document issued and the PO along with the relevant Ts&Cs on this website, constitute the whole contract
2.1 In the first bullet example, there will be a contract document that incorporates the standard Ts&Cs plus the specific ones required to undertake this particular procurement exercise. Normally there will also be at least one Purchase Order issued to you in these circumstances. Where it is a call off or framework contract, many PO’s will be issued during the life of the contract. Contracts that run over a longer period of time will fall into this category.
2.2 In the second bullet example there will be no formal contract document issued, just a PO. The Ts&Cs in these cases will be those found on this website. If the nature of the purchase is goods then the Goods Ts&Cs will apply, along with the general Ts&Cs. If the nature of the procurement is services other than consultancy, then the Services Ts&Cs will apply along with the General Ts&Cs. If the service is a consultancy then the Consultancy Ts&Cs along with the General Ts&Cs will apply. Where the supply is a combination of both goods and services then all three sets of Ts&Cs will apply. Smaller, one off contracts, tend to fall into this category.
2.3 If you are in any doubt about what Ts&Cs apply to any PO you have received from us please ring 020 7270 5344.